Everything vaBase does.
One subscription includes all of it. Search for what matters to your airline, or browse by area.
154 features in 13 areas
Airline setup and administration
11Get the airline set up, then run it from one portal.
- Administration Portal
Guided setup checklist
A checklist on the dashboard takes a new airline from its profile to its first hub, aircraft, schedule and ranks.
Airline administration - Administration Portal
Airline dashboard
Reports and applications waiting, flights in the air and the week's activity, as soon as you sign in.
Airline administration - Administration Portal
Airline profile and links
Set the airline's name, description, contact details and community links once and the website shows them.
Airline administration Kilograms or pounds
Choose the airline's weight unit and fuel, payload and weights appear in it on the portal, website and ACARS.
Airline administrationSeveral airlines, one account
One vaBase account can own or help run any number of airlines, each with its own staff and subscription.
Pricing- Administration Portal
More than one owner
An airline can have several owners, and ownership can be handed on when the time comes.
Airline administration - Administration Portal
Activity log
A record of what staff and the system changed, and when, so any decision can be traced back.
Airline administration - Administration Portal
File library
Publish manuals, charts and other documents for your pilots in a library on the airline's website.
Airline administration - Administration Portal
Media storage
Each airline has 250 MB for logos, photos, documents and cabin recordings, with a meter on the dashboard.
Pricing - Administration Portal
Safe retire and delete
Retire a hub, schedule, rank or award without losing its history, or delete one that was never used.
Airline administration - Administration Portal
Airports built in
More than 85,000 airports are built in, and you can add your own for strips the global set does not have.
Airline administration
Pilots and membership
12From a pilot's application to their hundredth flight.
- Airline website
Join page on your website
Pilots apply on your own website, with your introduction, your terms and your banner.
Your airline's website - Administration Portal
Your own registration questions
Add your own questions to the join form and choose whether each answer is private, shown to the pilot or public.
Airline administration - Administration Portal
Applications queue
Review each application with the pilot's answers, then approve or reject it from one queue.
Airline administration - Administration Portal
Hours from a previous airline
Applicants can ask to bring their hours with them, and staff can credit hours to any pilot with a note.
Airline administration - Administration Portal
Pilot detail for staff
Each pilot's flights, progress, awards, credits and reviewer notes together on one page.
Airline administration - Administration Portal
Suspend, reinstate, remove
Change a pilot's status when you need to, with the change recorded and the pilot told by email.
Airline administration - Administration Portal
Leave of absence
Record a pilot's leave with its dates and they are excused from activity rules until they return.
Airline administration - Administration Portal
Activity requirements
Set how often pilots must fly, with a grace period, warning emails and the consequence your airline chooses.
Airline administration - Administration Portal
Pilot IDs in your format
Issue pilot IDs with your airline's own prefix and numbering, or set one by hand.
Airline administration - Airline website
Imported pilots claim their account
Pilots you import set their own password from your sign-in page, so nobody is ever emailed one.
Switching to vaBase - Airline website
Pilot profiles
Each pilot has a profile with photo or avatar, bio, hours, awards and favourites, visible to whoever you choose.
The pilot experience - Airline website
Pilot dashboard
A signed-in home showing the next flight, rank progress, hours, recent reports, goals and streak.
The pilot experience
Staff, permissions and security
7Share the work without sharing everything.
- Administration Portal
Staff invitations
Invite staff by email and they join with their own vaBase account, seeing only what you grant.
Airline administration - Administration Portal
Permission areas
Grant each member of staff exactly the areas they need, from reviewing reports to managing the fleet.
Airline administration - Administration Portal
Permission presets
Start from a ready-made set of permissions for a common role, then adjust it.
Airline administration Two-factor sign-in
Owners and staff can protect their vaBase account with an authenticator app and recovery codes.
Airline administration- Administration Portal
Require two-factor
An owner can require two-factor sign-in for everyone who manages the airline, with notice before it applies.
Airline administration - Administration Portal
Chat moderation
Staff can review reported messages, remove them and mute a pilot who breaks the rules.
Airline administration - Administration Portal
Profile moderation
Staff can clear a pilot's bio or lock their profile's customisation if it is misused.
Airline administration
Fleet and aircraft
12Build the fleet once and know where every aircraft is.
- Administration Portal
Aircraft type catalogue
Start from more than 400 aircraft types with capacities and performance already filled in.
Airline administration - Administration Portal
Variants of one type
Run several variants under one aircraft code, such as a passenger and a freighter, each with its own figures.
Airline administration - Administration Portal
Photos that follow the type
Give an aircraft type a photo and every aircraft of that type shows it until it has its own.
Airline administration - Administration Portal
Individual aircraft
Add each aircraft with its registration, home hub, livery link, photos and any capacities of its own.
Airline administration - Administration Portal
Aircraft status
Mark an aircraft active, in maintenance, retired or hidden to control whether pilots can fly it.
Airline administration Aircraft location tracking
vaBase records where each aircraft last landed, so the whole fleet's whereabouts are always known.
Dispatch and flight planning- Administration Portal
Movement history
See the flights and staff moves that brought each aircraft to where it is now.
Airline administration Fleet Map
See the fleet on a map, airport by airport, in the portal for staff and on the website for pilots.
Airline administration- Administration Portal
Move an aircraft
Staff can move an aircraft to another airport without a flight when the schedule needs it there.
Airline administration - Administration Portal
Minimum rank per type
Keep larger aircraft for experienced pilots by setting a minimum rank for each type.
Airline administration - Airline website
Fleet and aircraft pages
A public fleet page, and a page for each aircraft with its status, photos and recent journey.
Your airline's website - Administration Portal
SimBrief aircraft profiles
Link a type or a single aircraft to a SimBrief airframe so every plan uses the right performance.
Dispatch and flight planning
Schedules, booking and dispatch
14From the schedule book to a flight that is ready to fly.
- Administration Portal
Flight schedules
Publish flights with times, dates, routes and remarks, and limit each one to the aircraft types that suit it.
Dispatch and flight planning - Administration Portal
Airline codes and codeshares
Sell flights under more than one airline code, with the marketing and operating airline shown to pilots.
Dispatch and flight planning - Administration Portal
Company route library
Keep your airline's preferred routing for each airport pair and offer it to pilots at dispatch.
Dispatch and flight planning - Administration Portal
Flight numbering
Decide how flight numbers are issued for flights pilots plan themselves, and whether they may pick their own.
Dispatch and flight planning Flight booking
Pilots book a flight and an aircraft, and unused bookings expire after the time your airline sets.
Dispatch and flight planning- Administration Portal
Bookings and dispatches board
Staff see every booking and planned flight across the airline and can cancel one, with an email to the pilot.
Airline administration - Administration Portal
Flight assignments
Give a particular flight to a particular pilot, with emails when it is assigned, changed or due.
Airline administration Flight finder
Pilots search and filter flights from where they are, see them on a map, or ask for a suggestion.
Dispatch and flight planningSimBrief planning
Import a SimBrief plan or generate one from the dispatch, then adjust it and regenerate without starting again.
Dispatch and flight planning- Administration Portal
Airline planning defaults
Set SimBrief defaults for reserves, taxi fuel and cost index, and lock the ones your pilots must keep.
Dispatch and flight planning vaBase Dispatch brief
Pilots without SimBrief get a brief from vaBase with the route, payload and estimated fuel.
Dispatch and flight planningRunway wind advice
The brief shows headwind and crosswind for each runway, worked out from the latest weather.
Dispatch and flight planningFree flights
Where your airline allows it, pilots can fly any route as a charter, training or positioning flight.
Dispatch and flight planningOne dispatch, two places
A flight planned on the website is waiting in ACARS, and a flight planned in ACARS shows on the website.
Dispatch and flight planning
Realism and operating rules
12As strict or as relaxed as your airline wants to be.
- Administration Portal
Fleet operations modes
Choose Relaxed, Standard or Realistic to set whether aircraft are shared and whether their location matters.
Dispatch and flight planning Aircraft fly from where they are
In Realistic mode a flight must depart from the airport where its aircraft last landed.
Dispatch and flight planning- Administration Portal
Positioning flights
Staff can assign positioning flights that bring aircraft and pilots to where the schedule needs them.
Dispatch and flight planning - Administration Portal
Pilots depart from where they are
Optionally require each pilot's next flight to start from the airport where they last landed.
Dispatch and flight planning Jumpseat travel
Let pilots jumpseat to another airport, with a cost in points and a travel time if you want one.
Dispatch and flight planning- Administration Portal
Booking rules
Require a booking before a flight is planned, and limit each pilot to one active booking at a time.
Dispatch and flight planning - Administration Portal
Pre-flight requirements
Require a route, an alternate or a completed brief before a flight can start, and say which briefs count.
Dispatch and flight planning - Administration Portal
Free flight policy
Keep pilots to published and assigned flights, allow free flights with review, or allow them freely.
Dispatch and flight planning - Administration Portal
Manual report policy
Allow or refuse reports filed by hand, and decide whether each needs a planned flight behind it.
Dispatch and flight planning - Administration Portal
Aircraft outside your fleet
Decide whether pilots may fly aircraft your airline does not own, and from which rank.
Dispatch and flight planning - Administration Portal
Stale flight limits
Set how long an unfinished flight may sit before vaBase ends it, so the map and the fleet stay accurate.
Airline administration Rules enforced everywhere
Every rule is checked on vaBase's servers, so the website and ACARS always behave the same way.
Dispatch and flight planning
ACARS and flight recording
14A Windows flight recorder that files the report for you.
- Windows ACARS
Windows desktop app
A desktop app for Windows that installs without administrator rights and keeps itself up to date.
ACARS and flight tracking - Windows ACARS
Three simulators
Works with Microsoft Flight Simulator, Prepar3d and X-Plane from a single installer.
ACARS and flight tracking - Windows ACARS
Automatic flight phases
ACARS follows the flight from boarding to arrival by itself, with no button to press at each stage.
ACARS and flight tracking - Windows ACARS
Live Flight screen
Route progress, altitude, speed, fuel and the flight log together on one screen while you fly.
ACARS and flight tracking - Windows ACARS
Fuel against plan
Compare fuel burned with the plan as you go, and see what you are on course to land with.
ACARS and flight tracking - Windows ACARS
Landing card
After touchdown, see your landing rate, G-force, pitch, bank and any bounce at a glance.
ACARS and flight tracking - Windows ACARS
Report filed for you
When the flight ends ACARS files the report and shows whether it was approved or sent for review.
ACARS and flight tracking - Windows ACARS
Weather in the app
METAR and TAF, a forecast timeline, runway winds and a radar map for any airport, inside ACARS.
ACARS and flight tracking - Windows ACARS
Network map
Watch your airline's flights live, and those of other vaBase airlines when your airline allows it.
ACARS and flight tracking - Windows ACARS
ACARS logbook
Every flight you have recorded, with its track and figures, kept in the app.
ACARS and flight tracking - Windows ACARS
Pilot chat
In ACARS, talk to your airline, message a pilot or join the opt-in channel across airlines, and see who is online.
ACARS and flight tracking - Windows ACARS
Cabin announcements
Your airline's own recordings play at the right moments, from boarding to arrival at the gate.
ACARS and flight tracking - Windows ACARS
Add-on aircraft and self-test
ACARS recognises popular add-on airliners, reads their systems where it can, and can test what it sees.
ACARS and flight tracking - Windows ACARS
Recovery and offline recording
If the simulator, PC or connection drops, ACARS keeps the recording and carries on when it is back.
ACARS and flight tracking
Flight reports, review and scoring
15Review with the evidence in front of you, and score the way your airline flies.
- Administration Portal
Review queue
Reports arrive in one queue with their status, so staff can see what is waiting and for how long.
Airline administration Flight replay
Replay any recorded flight on the map, with the route coloured by altitude and each phase timed.
Airline administrationLanding analysis
Landing rate, G-force, bounces and runway alignment for every recorded landing.
Airline administration- Airline website
Debrief for the pilot
Pilots see the same replay, landing and score on their own report, on the website.
The pilot experience - Administration Portal
Plausibility checks
vaBase flags reports that do not add up, such as an interrupted recording or a possible duplicate.
Airline administration - Administration Portal
Automated review rules
Set thresholds that flag, hold or reject a report, such as a hard landing or landing short on fuel.
Airline administration - Administration Portal
Automatic approval
Let reports with nothing flagged approve themselves, with separate switches for ACARS and manual reports.
Airline administration Hold and reply
Hold a report with a question and the pilot answers from their own report page.
Airline administrationRejection appeals
A pilot can appeal a rejection once, within the time your airline allows.
Airline administration- Administration Portal
Corrections on the record
Reverse an approval or correct a report's times, with every decision kept in the report's history.
Airline administration - Administration Portal
Faster reviewing
Approve clean reports in bulk and reuse the comments you write most often.
Airline administration Manual reports
Pilots can file a report by hand for a flight flown without ACARS, and staff can file one for them.
The pilot experience- Administration Portal
Scoring rules
Score each flight on landing, fuel and procedures, with points and bands you set and pilots can read.
Statistics and flight reports - Administration Portal
Scoring by aircraft class
Give different aircraft their own tolerances, so a turboprop is not judged like a widebody.
Statistics and flight reports - Administration Portal
Distance bonus
Award points for distance flown, on manual reports as well as recorded flights.
Statistics and flight reports
Ranks, awards and progression
11Give every pilot something to work towards.
- Administration Portal
Rank ladder
Pilots are promoted automatically as they reach the hours, flights or points each rank asks for.
Tours, events and engagement - Administration Portal
Honorary ranks
Grant a rank by hand for service or a staff role, outside the automatic ladder.
Tours, events and engagement - Airline website
My career page
Pilots see every rank, what it asks for and how far they have to go.
The pilot experience - Administration Portal
Awards by rule or by hand
Grant awards automatically for flights, hours, distance, airports or a smooth landing, or award them yourself.
Tours, events and engagement - Administration Portal
Repeatable awards
Let a pilot earn the same award more than once, with every time it was earned on record.
Tours, events and engagement - Administration Portal
Service anniversaries
Mark each year a pilot has been with the airline with an award, issued automatically.
Tours, events and engagement - Airline website
Awards gallery
A public page of your airline's awards and the pilots who hold each one.
Tours, events and engagement - Airline website
Featured awards
Pilots choose the awards they are proudest of to feature on their profile.
The pilot experience Flight streaks
Count the weeks or months a pilot keeps flying, with reminders and freezes to protect a good run.
Tours, events and engagementPilot leaderboards
Rank pilots by flights, hours, points or streak, for the month, the year or all time.
Tours, events and engagementTop landings
A board of the month's smoothest landings with awards for the best, and a firmest landing board for fun.
Tours, events and engagement
Tours, events and community
10Reasons for the whole airline to fly together.
Multi-leg tours
Build a tour from a series of legs, flown in order or in any order, with a map and each pilot's progress.
Tours, events and engagement- Administration Portal
Tour and event rewards
Set a minimum rank to take part and grant an award to pilots who complete a tour or fly an event.
Tours, events and engagement Airline events
Schedule an event around set flights or a focus airport, let pilots sign up, and remind them before it starts.
Tours, events and engagement- Administration Portal
Hub targets
Give each hub a monthly target, with optional bonus points for the pilots who flew there.
Tours, events and engagement Monthly hub competition
Hubs compete against their targets each month, and the winning hub's pilots can earn an award.
Tours, events and engagement- Administration Portal
Airline-wide targets
Set a monthly or yearly goal for the whole airline, with points or an award when it is met.
Tours, events and engagement - Airline website
Goals on the dashboard
Pilots see the airline's current goals, and how each one is going, on their own dashboard.
The pilot experience Airline notices
Post news and operational notices for visitors or pilots, with images and a level of urgency.
Tours, events and engagementMust-read notices
Mark a notice must-read and see which pilots have acknowledged it, on the website and in ACARS.
Tours, events and engagement- Airline website
Hub pages
Each hub has a page with its pilots, routes, standings, records and this month's target.
Statistics and flight reports
Your website and branding
12A complete website for your airline, in your code and your colours.
- Airline website
A complete website package
A full public and pilot website in plain HTML, CSS and JavaScript, yours to restyle or rebuild.
Your airline's website - Airline website
Your colours, dark and light
Change one block of colours and the whole site follows, with dark and light themes both included.
Your airline's website - Administration Portal
Logo, favicon and hero image
Upload them once and they appear on your website, in ACARS, in Discord posts and in emails.
Your airline's website - Administration Portal
Switch sections on or off
Choose which public sections show and whether pilots appear by name, by ID or not at all.
Your airline's website - Airline website
Public pilot roster
A public list of your pilots, including the registration answers you have chosen to make public.
Your airline's website - Airline website
Team page
Introduce your staff, their roles and their photos on a public team page.
Your airline's website - Airline website
Flight board
Show what your pilots are flying, have ready and have booked, to members only or to everyone.
Your airline's website - Airline website
Public flight pages
Give approved flights a shareable page with the replay and landing, if your airline turns it on.
Your airline's website - Airline website
No keys in the files
The website holds no keys or passwords, and vaBase's servers enforce every privacy setting.
Your airline's website - Airline website
Host it anywhere
The website is static files for any web host and your own domain, or ask about our hosting add-on.
Your airline's website Ready-configured download
Download the package with your airline's details filled in, and be told when a newer version is out.
Your airline's website- Administration Portal
Emails in your name
Emails to your pilots carry your airline's name, logo and colour, and you can edit their wording with a preview.
Airline administration
Statistics and live maps
9See the airline at a glance, live and over time.
- Airline website
Public statistics page
Flights, hours, distance, busiest routes and airports, records and milestones, with landing figures optional.
Statistics and flight reports Live map
Every flight in the air on a map, with its trail, phase and time to arrival.
ACARS and flight trackingWeather on the map
Overlay precipitation radar and airport weather on the live map.
ACARS and flight tracking- Administration Portal
Live flights for staff
Staff watch live flights in the portal and can end one that has stopped reporting.
Airline administration - Airline website
Recent flights
A public list of the airline's latest approved flights, updated as reports are approved.
Statistics and flight reports - Airline website
Route network map
Your route network drawn on a map from your schedules, in your airline's own colour.
Your airline's website - Airline website
Airport pages
Signed-in pilots get a page for each airport with weather, runway winds, routes and flights to fly from it.
The pilot experience - Airline website
Live figures on your homepage
Your homepage shows who is flying now, the airline's headline figures and its latest flights.
Your airline's website - Administration Portal
CSV export
Export schedules, fleet, pilots, flight history and more to CSV whenever you want a copy of your data.
Airline administration
Integrations, imports and developer tools
15Connect vaBase to Discord, SimBrief, your own tools and the data you already have.
Discord bot
Connect the vaBase bot to your server and it posts flights, awards, events and daily or weekly digests.
Integrations and developersLive flight card
One Discord message per flight, updated from departure to arrival instead of a stream of posts.
Integrations and developersRoute map images
Posts about a completed flight can carry a map image of the route that was flown.
Integrations and developers- Administration Portal
Automations and message designer
Choose which events post to which channel, add conditions, and edit how each message looks.
Integrations and developers Slash commands
Ask the bot who is flying, look up a flight, pilot, airport or schedule, or get a flight suggestion.
Integrations and developers- Administration Portal
Role sync
Keep your Discord server's roles in step with your pilots' ranks automatically.
Integrations and developers - Windows ACARS
Discord Rich Presence
ACARS can show the flight a pilot is on in their Discord status.
Integrations and developers - Administration Portal
Signed webhooks
Send events to your own tools as signed JSON, with retries, a delivery log and one-click replay.
Integrations and developers - Administration Portal
Developer API
Read your airline's pilots, flights, reports, schedules and fleet from your own code, with scoped credentials.
Integrations and developers - Administration Portal
Login with vaBase
Let owners and staff sign in to your airline's own tools with their vaBase account.
Integrations and developers - Administration Portal
Custom sidebar links
Add shortcuts to your own tools in the portal's sidebar, shown to the staff you choose.
Integrations and developers - Administration Portal
CSV import with preview
Import schedules, fleet, hubs, ranks, awards, pilots, flight history, tours and events, with a preview first.
Switching to vaBase - Administration Portal
Column mapping
Bring a CSV from any system and match its columns to vaBase's on screen before importing.
Switching to vaBase - Administration Portal
Credit for past flights
Credit imported flights towards the tours and events you choose, with a preview before anything applies.
Switching to vaBase - Administration Portal
Undo an import
An owner can remove an imported flight history and restore it later if needed.
Switching to vaBase
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Try a different word, or ask us: if an airline needs it, we want to hear about it.
All of it, in every subscription.
One product, no feature tiers and no pilot limits. Monthly or yearly.